Together We Can – Program Coordinator

GENERAL DETAILS

  • Position Title: Project Unity Together We Can Program Coordinator
  • Employment Type: Part-time
  • Staff Level: Contractor
  • Status: 6-months, up to 30 hours/week (6 hr/day), non-benefited
  • Industry: Non-profit organization
  • Interests: Race relations, Social justice, Police relations, Community building
  • Other: This position has the potential of increased hours as the program expands.

JOB DESCRIPTION

The primary role of the Program Coordinator is to work with organizations and companies on the planning and execution of their participation in the TWC program. This includes ensuring the participants receive their program benefits, developing marketing material content, managing supplies, tracking and distributing materials, leading and participating in program interest and planning calls, planning and sending monthly communications, managing email database, managing program product in retail space, communicating with stakeholders, cross-functional work with Together We Dine program and Development Manager. This role requires someone who has interest in race relations and social justice, and is comfortable talking about these issues.

JOB DUTIES

  • Create program schedule and milestone chart
  • Respond to phone and email inquiries regarding the TWC program
  • Follow up on program inquiries
  • Schedule and lead conference calls
  • Confirm company/organization participation in the program
  • Work with Development Manager on confirmed corporate funding and sponsorships
  • Develop, cultivate and maintain relationships with potential and participating individuals, companies and organizations
  • Communicate with company/organization designated point of contact
  • Coordinate program benefits for each participating company/organization including bracelet management and distribution
  • Maintain participant database
  • Create and distribute monthly communication for 1-Hour Monthly Program
  • Work with team (Program Assistant, Together We Dine Coordinator, Development Manager and Communications Team) to execute the program benefits
  • Work with vendors and maintain relationships
  • Create program marketing material content
  • Submit timely monthly program reports
  • Review program website for changes and submit updates to website team
  • Assist to update and maintain program operational processes
  • Stay current on issues regarding race relations and social justice to help ensure program is providing quality support materials to participants
  • Other Duties: Perform other duties as assigned

SKILLS AND QUALIFICATIONS

  • Sincere interest in race relations, social justice, police relations and community building
  • Proven experience planning and managing events and programs
  • Proficient with Microsoft Office Suite – Word, Power Point, Excel
  • Robust to proficient knowledge in virtual platforms eg, Zoom Meetings and Zoom Webinar
  • Extremely organized
  • Proactive work efforts and self-starter
  • Resourceful and requires minimal direction on tasks
  • Forward thinking and can anticipate needs and next steps as part of planning process
  • Experience working with all levels of corporate and community leadership/management
  • Understanding of diversity needs in the work place
  • Exceptional customer service skills
  • Excellent verbal and written communication skills
  • Possesses sound judgement and can maintain a calm, tactful demeanor when dealing with difficult situations
  • Works well in a fast-paced environment
  • Manages time efficiently and prioritizes tasks to achieve results
  • Exhibits professionalism and strong business acumen

TEAM SPECIFIC

  • Facilitates an open dialogue amongst team members to ensure best possible outcome
  • Supports other programs, as needed
  • Forms strong working relationships within team and treats each other with respect
  • Ensures compliance with all organization policies, guidelines, and procedures
  • Maintains a neat and clean appearance
  • Brings problems and challenges to the attention of Senior Advisor; is willing to ask for help
  • Maintains confidentiality of client information

KNOWLEDGE OF

  • Procedures and practices of event or meeting planning, program coordination and implementation preferred
  • Program planning and management
  • Practices of working with team, stakeholders, corporate/organization leadership and management

OTHER

  • CMP preferred, but not required
  • Work week split between work from home and in-office (social distancing practices/small team environment)
  • Start date: Immediately

 


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